VeilSpot Blog

It’s kind of tragic that so many companies continue to waste time, money, and energy trying to manage compliance via spreadsheets and email. It’s definitely the norm, and it’s also why compliance audits are inevitably painful. But they really don’t have to be.

If you want to get out of the vicious cycle, the first step is to move your compliance management out of email and into a more functional, streamlined system. The good news is that compliance management software does exist, and it will make your job (and everyone else’s) much, much easier. No matter which system you choose, there are a few key capabilities to look for when deciding on a compliance software solution..

How well did your last compliance audit go? Chances are, it didn’t go as smoothly as you’d like. Without an exceptional system in place, they almost never do.

When it comes time for an audit or certification, what’s your process? Is it a seemingly endless flurry of email and spreadsheets? Or is it a managed, secured and vetted process that saves time, energy and money? Our guess is, it’s the former. And that’s what makes any audit such a painful prospect.

Regardless of your organization and what type of audit you’re facing (whether it’s HIPAA, HITRUST, SOC1, SOC2, PCI, or any number of others), it’s an enormous and cumbersome task. In an ideal world, you’d have a system in place for continuous compliance, which would make audits infinitely less painful. But if you don’t, then the inevitable scramble is frustrating, time-consuming and costly.

All too often, GRC compliance becomes a complete nightmare of spreadsheets and emails. The process for many organizations is clunky at best and totally disorganized at worst. But it doesn’t have to be! Continuous tracking with automated workflows can eliminate the hassle of audit preparation and save your organization significant amounts of time and money.

To be well-prepared for an audit requires attention to workflow. So much has to be done to every specific piece of evidence, it’s no wonder that things frequently fall through. Each piece has to be requested, assigned, tracked, provided, vetted and reviewed, assembled and provided to the requestor… and trying to manage all of this via email inevitably complicates the process beyond measure.

Continuous tracking with VeilSun’s compliance system, on the other hand, will make your compliance less painful and vastly more efficient. Here are 6 benefits of an automated workflow tool for continuous compliance tracking.

We’ve talked before about the role of pull planning in construction. In order to get a better firsthand look at the importance of pull planning in construction, we sat down with an executive from one of the largest construction companies. They recently implemented QLean, VeilSun's pull planning application into the organization, to help convert from sticky notes to digital pull planning. We discussed pull planning at a high level, their experiences with specific tools they’ve used in the past, their experience with QLean, and some of their opinions on working with VeilSun.

For those of you who live in Denver, this blog will hit close to home. Literally. Since July 2018, it’s been nearly impossible to travel in or out of Denver International Airport (DIA) without encountering the MASSIVE construction project taking place throughout the main terminal. Originally scoped at around $1.8 billion (yes, with a “b”), the project has since spiraled out of control. This blog will provide a quick overview of the project, examine some common issues inherent in large construction projects, and finally offer some solutions on how to prevent large-scale disasters like this.

Does Quick Base Integrate With Bubble?

Yes! As much as things continue to evolve in the world of programming, one thing doesn’t change: the quest to make things easier. Quick Base has already perfected this art, which is why it’s become the programming platform of choice for so many companies. But we wanted to take a little time in our blog to tell you about another resource that’s just as easy to use and can be paired with Quick Base to turbocharge your productivity: Bubble.

Bubble is great for many reasons, including its intuitive, drag-and-drop interface and its sweet user portal. But instead of touting its features and benefits, we thought we’d show you them via a real-world case study.

The Rural Physicians Group works as a matching service for hospitals that have more patients than physicians. They match physicians with full time gigs to fill shifts at rural hospitals. They use Quick Base with a great deal of success in figuring out logistics, like which physicians they have and which physicians are credentialed where. They are also use Quick Base to forecast revenue, like what they pay the doctor versus hospital and how much they pay physicians to cover a set of shifts, etc.

What they wanted to do was start using that information to optimize the scheduling of physicians. Currently, they use an antiquated scheduling system that just isn’t efficient. As a service to providers (they think of doctors as clients too), they wanted to make the scheduling process more interactive. So, they turned to Quick Base and Bubble.

This is it! The final part of our talk, “Building a Better Death Star,” given at EMPOWER 2018. As a follow up to part 4, this entry takes a look at real-time budget accountability. Some estimates put the cost of building the Death Star at around $852 quadrillion. At that scale, we’re guessing budgets were also kind of a big deal. Down here on Earth, we operate with smaller numbers, but that doesn’t make them any less important. Let’s explore how Quick Base can help you make a galactic impact on your budget accountability.

We’re rolling ahead with part 4 of our talk, “Building a Better Death Star,” given at EMPOWER 2018. As a follow up to part 3, this entry focuses on managing risk in the field. Considering they had to evade Force Chokes from their team lead, the guys building the Death Star were clearly well versed in how to manage risk. Let’s see how that plays out for the rest of us with Quick Base.

We’re excited to jump right in to part 3 of our talk, “Building a Better Death Star,” given at EMPOWER 201

8. We’re following up to part 2, Imperial Best Practices: Managing Projects and Resources with this entry about scheduling from a project management standpoint. But we’ll skip the fancy intros—when you’re trying to crush the rebellion, time is of the essence.

As promised, here’s part 1 of the follow up to our talk, “Building a Better Death Star,” at EMPOWER 2018. This blog will cover Imperial Best Practices: Building Project Plans. Bear in mind that a lot of these are very common project management processes for project management professionals but are hard to institute without Quick Base.